How to Avoid Common Mistakes When Applying for Work Permits in Poland

The process for acquiring a work permit in Poland must be specific and regulation-aligned. Minor imperfections in papers can lead to serious consequences, such as delay, repeated contact with offices, or even a refusal to grant a permit. Employers as well as employees must see that all the formality is well taken care of so that the process goes easily.

Novo Solution experts guide their customers through the entire process of obtaining a work permit to ensure that the most common traps are avoided.

Common mistakes when applying for a work permit

Incompletely or incorrectly prepared documents

Missing attachments, out-of-date documents or incorrect information are some of the most common reasons for application refusal. For example:

• No employment contract or any other proof of employment
• Employee passport that has expired
• Mismatching details in documents.

Avoid this by carefully checking the completeness of the documents before sending the application.

Errors when filling forms

Applicants make the following types of errors:

• Typographical errors and errors in names or dates
• Failure to include essential information, e.g., address of residence
• Incomprehensible completion of forms.

Each form must be completed as indicated and verified before it is sent in.

Missing deadlines

Inability to send applications within the stipulated period or refusal to respond to official questions may result in the procedure being extended or interrupted. Examples of consequences are:

• The need to start the procedure from the beginning
• Administrative sanctions.

There is a need to have a calendar of deadlines and check the status of the application frequently.

Failure to comply with legislations

Ignorance of current regulations on the employment of foreigners may lead to incorrect administrative decisions. An example would be the incorrect determination of the type of work permit.

Therefore, it is worth following changes in the regulations or using the help of specialists.

How to avoid mistakes when applying for a work permit?

Attentive document verification

Prior to application submission, ensure that all documents are updated and complete. The basic documents list includes:

• Employment contract or other proof of employment
• Valid passport
• Application form.

Attentive verification prevents delays.

Expert consultation

Cooperation with a consulting firm like Novo Solution prevents frequent errors. Experts can check documents, amend forms, and give legal consultations.

Check deadlines regularly

Keeping a timeline of key dates and monitoring the status of your application occasionally will avoid missing deadlines.

Using digital tools

The HR document management and process management software available today enables greater tracking of application status and keeping all the data in one place.

How does Novo Solution prevent errors?

Professional support at every stage

Novo Solution professionals help complete forms, verify forms and submit an application. Clients can avoid the most common mistakes under their guidance.

Constant process tracking

The company monitors the situation of each application and responds immediately to each call or change in regulations.

Individual consulting

Novo Solution offers an individual approach to each client, adapting its services to specific needs and situations.

Summary

Avoiding mistakes when requesting a work permit is critical to success in the employment legalization process. Thorough document checking, knowledge of the regulations and professional support avoid delays and problems.

Contact Novo Solution to make sure your application will be submitted correctly and on schedule!

FAQ

What are the most common errors in work permit applications?
The most common errors are missing or expired documents and errors in personal details.
Can I correct an erroneous application after it has been submitted?
Yes, in some cases, it is possible to correct errors after the office sends a request.
How long does work permit application processing take?
The process can take anywhere from a few weeks to several months, depending on the completeness of the documentation and the workload of the office.